Diane Q. Vaughn, CPA, LLC

Specializing in Small Businesses

 970.498.4960

Accounting

  • Accounting software installation, training and on-going support (specializing in QuickBooks®)
    • We can train you to use the software in the most efficient way to provide you with valuable decision making information.
  • System setup, design and customization
    • Our philosophy is that it is much easier to get everything set up correctly in the beginning and to provide some training for you (or your bookkeeper) so
      1. you can get timely, accurate, and meaningful financial information so you can assess the profitability of your business, and
      2. there are no big surprises (a.k.a. messes) at the end of the year when it comes time to prepare the tax returns.  Cleaning up QuickBooks® messes after the fact can be much more costly than getting it right the first time.
    • Setup services include:
      • Study and evaluate your software and accounting needs.
      • Install software, design and set up chart of accounts and entire accounting package including payroll, accounts receivable, inventory, accounts payable, etc.
      • Determination of your QuickBooks starting date.
      • Loading your chart of account and balances as of that starting date.
      • Preparation of a list of the items that you sell to your customers. This list includes services, inventory parts, non-inventory parts, other charges and sales taxes.
      • Entering your outstanding accounts receivable and accounts payable details as of your starting date.
      • Entering your ending statement bank balances and outstanding checks & deposits in transit as of your starting date.
      • Printing a trial balance as of your starting date and comparing it to your trial balance from your old system, if applicable.
      • Entering your transactions since your starting date into QuickBooks.
  • Periodic (monthly, quarterly or annual) financial statement analysis
  • Periodic (monthly, quarterly or annual) financial records and QuickBooks® file”checkup”
    • We suggest periodic reviews to make sure you are on track, especially when you are new to QuickBooks®.
  • One-time “clean-up” of financial records and QuickBooks® file.
  • Bookkeeper training

Consulting

  • New business start-up
    • Choice of entity (C Corporation, S Corporation, Partnership, Limited Liability Company (LLC), Sole Proprietorship, …)
    • Accounting software selection and system setup, design and customization(see above)
    • Tax planning and advising
  • Like-kind exchanges
  • Stock option planning
  • Divorce and child support issues
  • Tax effects of buying/selling a business
  • Operational planning
  • Accounting policies and procedures
  • Contract review
  • Budgeting
  • Interim or part-time controller services – Growing businesses often reach a point where they need professional financial advice, but can’t afford a full-time CFO or controller.The cost of hiring a full-time CFO can range from $60,000 to over $100,000 per year plus bonuses and benefits. Our Part-Time CFO services provides you with experienced support at a small fraction of that cost.Our interim or part-time controller services include:
    • Better understanding of your business’ finances and cash flow.
    • Experienced professional guidance for your business decision-making and planning.
    • Training and support for your accounting staff.
    • Improvement of company accounting procedures.
    • Budget preparation and monitoring.
    • Profitability analysis by service or product line.
    • Tax saving strategies.
    • Improved cash management.
    • Liaison and negotiation with bankers, attorneys, and other associates.
  • If you’re fortunate enough to be in this position, then we have the perfect solution for you. Our Part-Time CFO service gives you a professional financial manager who works with you to help guide your business to success.

Taxation

Our tax services encompass more than just the preparation of your returns. Our philosophy is to delay your tax liability and uncover all potential tax credits and deductions available to you and/or your business. We monitor the changing landscape of taxation to stay up-to-date on the latest tax law changes and how they may benefit you and/or your business. We are able to assist and advise you in the following areas related to taxation:

  • Individual income tax planning and reporting (Form 1040)
  • Business income tax planning and reporting
    • C Corporations (Form 1120)
    • S Corporations (Form 1120S)
    • Partnerships (Form 1065)
    • Limited Liability Companies (LLCs) (Form 1065)
    • Sole Proprietorships (Form 1040, Schedule C)
    • Trusts and Estates (Form 1041)
  • IRS and state department of revenue representation.  CPAs, attorneys and Enrolled Agents are the ONLY professionals designated by the U.S. Department of the Treasury to manage situations requiring taxpayer representation before the IRS.